Information For Conference Speakers
As a speaker at one of our upcoming conferences, we would like to give you some information about the requirements for presentations at the venue.
You can give your presentation at the conference either via your own computer or by using one of the Zing laptops that will be available at the meeting.
If you would prefer to use your own computer, please bring your laptop to the AV desk on the day prior to your presentation and check your computer works in harmony with the on-site equipment. If using your own computer, please provide any adaptors, if required, to connect to a VGA system (see photo below). Apple Mac users will usually require an adaptor.
If you would prefer to use a Zing laptop, please submit your presentation via a USB stick to the AV desk on the day prior to your presentation. At this time you will be able to preview your presentation and check there are no issues. The computers in the conference hall are PC laptops with Windows 7 installed. Presentations should be prepared for PowerPoint or in Adobe Acrobat PDF format.
All presentations loaded onto our system will be dealt with in the strictest confidence. We understand the work being presented may be unpublished or confidential. At the end of every session, all the completed presentations will be permanently deleted from our system. Delegates can request to witness their files being removed. Under no circumstances will copies be made available to anyone, or files stored after the presenters session is complete.
The screen at the venue will be in the 16:9 (Widescreen) format. This allows presentations in 4:3 and 16:9 to both be displayed correctly.
Should you wish to use a Zing computer and your presentation include video(s), please put the presentation file (ppt or pptx file) and all video files into a single folder (without sub-folders) and name this with the presenters surname.
Wireless slide advancers and laser pointers will be provided and can be demonstrated to you when reviewing your presentations at the AV desk. We also provide Session Chairs with a countdown timer to allow them to manage the time given to each presentation.
We request presenters pay particular attention to the time they have been allocated. The timetable for presentations will be closely monitored and controlled by the session chair. Each presenter should leave time at the end of their allocated time for Questions & Answers (Q&A’s).
As a guide, commonly at meetings, speakers allocated with 40 minutes should plan on a 35 minute talk leaving 5 minutes for Q&As, speakers allocated with 30 minutes should plan on a 25 minute talk leaving 5 minutes for Q&As, speakers allocated with 15 minutes should plan on a 12 minute talk leaving 3 minutes for Q&As. The conference chairs for your particular meeting will decide on the exact times and this will be displayed on the Session Timers
Delegates making presentations on the first day of the conference should proceed to the Zing registration desk, allowing plenty of time before the conference starts, and inform the Zing staff who will guide them to the AV desk to preview their work.
If you require any further information, have any special requirements or require any assistance please feel free to get in touch. Please click here to Email Stewart